2023-09-03-Annual Board Meeting

Board meeting minutes

BOARD MEMBERS PRESENT: Dr. Tony Russo, President; Lance Kuba, Secretary; Alan Wachman, Treasurer; Antonio Martins, Vice President, Eli Schwartz; Henry Schnierer.

Also present:

HCMC property management company- Angelina Thomas

Meeting by Zoom was called to order by Dr. Russo at 10:00am

Minutes from meeting of TBD, 2023-Motion to waive reading of the minutes. Seconded and approved.

CPA-Mindy Stark-new CPA for WHL addressed the community. Reviewed her credentials. Conducting audit and info gathering. Discussed reviewed versus audited statements. She is preparing audited financial for WHL but not yet complete.

Louise Conway interjected regarding $18,000 insurance check-To be addressed by Alan Wachman as Board Treasurer.

Treasurer presentation-Reviewed the CPA selection process. Discussion of assessment funds on deposit and subsequent deposits and interest earned. Discussed new payment procedures for WHL bills. Bills are circulated to the Board and approved for payment.  All bill payments requires approval of 2 Board members before disbursement.

Dockmaster-Discussion by Eugene Haber regarding docks and boating community. No present problems.

Secretary comments-Lance gave summary of secretary responsibilities and dissemination of minutes. Board will confer to get minutes out to the WHL community quicker after meetings.

Master Plan-Antonio provided a presentation regarding the master plan (“MP”). Changes to the layout of the MP. Vetting of vendors and budget. Changes to get budget inline. Trying to save money and keep project within budget. Discussion of brining in Sand Pebble to supervise project. They worked on the entire Westhampton Beach Village project. Letters of intent in from vendors. Estimated down time for use of units. Originally 1 week now potentially reduced to 1 day. Unit owners interfering in communicating with various agencies involved in the project. This is causing major problems. Must stay unified to get project done.

Grounds and buildings-Discussion of completed renovations to pool and deck. Pool reno will be finished after the season. Repair to unit decks. Irrigation system. Parking on grass continues to be a problem.

Alarm-We had 3 false fire alarms in the last past few weeks. We have a new alarm company who we are working with to fix the system. Also a review of the inspection of the units for smoke alarms and CO alarms as required by WHB Village code.

Voting-Brief presentation by the candidates: Eugene Haber, Patricia Harris, Anthony Russo and Chiara O’Connor. Vote coordinated by election buddy and then completed.

Water barriers-Discussion of installation of water barriers for units. To be done towards end of September.

Voting results-Patricia Harris and Chiara O’Connor elected replacing Dr. Tony Russo and Gene Haber.

Motion to adjourn

Seconded

Unanimously approved

Meeting adjourned at TBD