2025-04-08 Board Minutes

Westhampton Landings Condominium

Board Meeting Minutes

April 8, 2025

BOARD MEMBERS PRESENT: Steven Goldsmith, President, Jarred Seid, Vice President; Joe Sgroi, Treasurer; Pat Harris, Secretary, Chiara O’Connor, Eli Schwartz

ISLAND EAST MEMBERS PRESENT: Ryan King

The meeting was called to order at 7:19 pm.

Treasurer’s Report

The Treasurer sent all board members the current financial statements for the fiscal year to date through March 2025. Comparing accrued spending vs budget our finances are in a good position with approximately $300,000 in reserves.  Our operating expenses have been largely in line with budget in the aggregate, noting that some categories are over and others under budget.

Work will begin over the next several weeks to develop our budget for the fiscal year starting July 1, 2025.

Docks & Bulkhead

The repairs to our bulkhead walkways and fence are well underway with over half of the walkway now leveled and repaired with new boards. Once the walkway is finished the fence will then be put in place. The Board discussed the benefits of rebuilding the fence with all new material rather than reusing some of the existing wood, considering cost, durability and aesthetics. The Board is now awaiting additional information from LVS carpentry in order to finalize this portion of the work.

Insurance

The Board received our building insurance renewal last week from Philadelphia Life, which included an annual premium increase of $30,000. Our new insurance broker is in the process of reviewing all our coverages to look for options to reduce our overall insurance premiums while making sure we are properly covered. In particular, the Board discussed with our broker the excess flood insurance policy we have in place to better understand overall coverage amounts vs. the risk of an extreme flooding event.  This excess flood policy provides added insurance of $1.5M – $2.5M, based on building size, if claims exceed the coverage provided by our base flood insurance policy.  Given that the excess flood policy renews later this month, the Board voted to keep this coverage in place while we continue to explore insurance alternatives.  

Grounds Committee

The Board reviewed the latest proposal from the Pool Furniture Committee to replace our existing pool furniture for the upcoming season. The Board has looked at several options, price points, and quantities and is now waiting for 1 last estimate to be obtained before making a final decision.  The Board discussed the need to balance aesthetics, quality, and cost while considering the overall budget impact.

The Board continued to discuss the idea of adding a few picnic tables on the green areas near the flagpole & gazebo.  After receiving mixed input from the community, the board voted to purchase 1 picnic table to be placed inside the gazebo for community use.  This will allow owners a place to enjoy some refreshments while taking in the water view.

The work to add irrigation along Mitchell Road outside the white fencing is scheduled to begin the week of April 14th.

Communications

The Board discussed establishing a more formal protocol for communications with owners to ensure owner questions and issues are consistently addressed.  Going forward Ryan will be added to the Board email so that he is aware of unit owner inquiries and can respond accordingly. 

New Business

Storm barrier removal is scheduled to be completed towards the end of April.

The Board voted to purchase a bike rack to be placed inside the storage area of the Meeting House.  More information to follow on when this will be available and how to sign up for bike storage.

The Board was notified that our website hosting and email will be discontinued at the end of May.  We have reached out to a local company to assist us in transitioning the website and email to another hosting platform. The Board will be working to complete this transition in May. There should be no impact to unit owners logging into the website.

The next Board meeting is tentatively scheduled for May 6, 2025.

The meeting was adjourned at 9:32 p.m.