2025-05-12 Board Minutes

Westhampton Landings Condominium

Board Meeting Minutes

May 12, 2025

BOARD MEMBERS PRESENT: Steven Goldsmith, President, Jarred Seid, Vice President; Joe Sgroi, Treasurer; Pat Harris, Secretary, Eli Schwartz and Dan Switzer

The meeting was called to order at 8:03 pm.

Treasurer’s Report

The Treasurer reviewed the current financial statements for the fiscal year to date through April 2025 as well as a draft budget for the next fiscal year beginning July 1, 2025. The Board discussed the draft budget in general noting specific line items expected to differ significantly from the current year.  In particular, our total insurance costs have continued to increase year over year at double digit rates.  The Board is continuing to identify ways aimed at containing and/or reducing insurance costs going forward.  For example by enhancing safety from eliminating the aluminum wiring in our buildings we anticipate more favorable insurance pricing once this is completed.  A general review of all of our insurance policies is underway with our new insurance broker.

Recent expenditures to repair our waterfront walkway and fence, new pool furniture, and installation of new irrigation between Mitchell Road and the white fence have been primarily covered by the remaining excess flood insurance money.

As of April 30, our reserve account was just over $300K, which continues to meet the Board’s goal of holding an amount equal to approximately 6 months of expected operating costs.

A more detailed discussion of next year’s fiscal budget will occur at the June Board meeting.

Docks & Bulkhead

LVS Carpentry has completed the repairs to our bulkhead walkways and has rebuilt the surrounding fence.  A floating dock that was attached to the bulkhead behind the meeting house has been removed due to safety concerns..

Grounds Committee

The Board will be working with our landscaping company and Island East to do an assessment of the trees, shrubs and plants on the property with the goal of identifying any that did not survive the winter and the need for any replacements.

Two six foot benches have been ordered to be placed on the designated pavers constructed along the waterfront.  These benches were part of the original Master Plan design.

Shortly after the April monthly Board meeting, the Board finalized the quote for new pool furniture and voted to proceed.  We anticipate the new furniture to be delivered around Memorial Day – early June.

Aluminum Wiring Remediation

There has been a lot of activity so far with several units actively being worked on and others in the estimate stage.  The Board will be sending out a reminder covering the process to follow as many owners are just returning to their units for the summer.  The communication will clarify that wiring remediation work can continue throughout the summer.

Communications

The Board discussed holding a seasonal Meet & Greet to kick off the start of the summer season.  Planning will resume once our new pool furniture arrives. 

Fire Alarm Protocol

On Saturday evening, May 10th, the central fire alarm for Building 4 went off.  Thankfully this was a false alarm, however it again highlighted the need to establish a protocol to make sure everyone who may be impacted is notified.  The fire department was on the scene and, as is standard practice, entered units in Building 4 to make sure everything was in order. The Board discussed some options and will be finalizing our protocol shortly.

The next Board meeting is tentatively scheduled for June 10, 2025.

The meeting was adjourned at 9:11 p.m.