2025-09-09 Board Minutes

BOARD MEMBERS PRESENT: Steven Goldsmith, President, Jarred Seid, Vice President; Joe Sgroi, Treasurer; Pat Harris, Secretary, Chiara O’Connor, Eli Schwartz and Dan Switzer

ISLAND EAST MANAGEMENT PRESENT: Ryan King

Call to Order & Roll Call

  • Meeting called to order at 7:20 PM.
  • Quorum established via roll call

·  Election of Officers

  • Motion made to reelect the existing slate of officers.
  • Patricia Harris stepped down as Secretary.
  • Dan Switzer elected Secretary; motion seconded and unanimously approved
  • Dan noted he will transcribe and use AI to prepare draft minutes, with files deleted after summary; board consented
  • Board thanked Pat Harris for her service as Secretary.

·  Tax Grievance – Cronin & Cronin

  • Unit-owner authorizations carry forward; board authorization must be renewed annually.
  • Approximately 10 units require updated authorizations
  • Cara Cronin reviewed the grievance methodology (income capitalization approach: seasonal rental analysis, vacancy/expense allowances, cap rates).
  • Prior settlements occurred in 2008 and 2013 (covering 2009–2013). Valid grievances are preserved from 2014 forward
  • Next steps: Board to help contact ~10 units for updated authorizations; Cronin & Cronin will continue analysis and coordinate based on additional rental data.

·  Aluminum Wiring & Radiator Compliance

  • Approximately 5 units remain completely non-responsive to the board’s request to inspect and remediate aluminum wiring
  • Strong consensus that firm enforcement action is required after six months of outreach and multiple notices
  • Board voted unanimously on the enforcement timeline:
    • Board letter issued with one-week deadline.
    • Counsel letter one week later if no response.
    • Owners must provide electrician name and expected service date within one week of letter, then submit paperwork (license, insurance, etc.) to Island East within an additional week.
    • If still non-compliant, the Board will enter units, complete remediation, and assess costs back to the owners.
    • Fines will be also applied per the schedule in the rules and regulations documents
  • Radiators:
  • There is an urgent safety concern regarding units with radiators
  • James Dougherty has offered to inspect for free
  • Board voted unanimously to send a separate letter to all units awaiting remediation or who haven’t submitted paperwork, requiring access for safety inspection by James.
  • Letters will follow the same sequence: Board → Counsel → Forced entry if necessary.
  • Fines will be applied per the schedule in the bylaws.

·  Boat Lift

  • Board voted to have the boat lift removed. A majority supported the motion with one abstention.
  • Counsel will send a letter to the owner requiring removal at the owner’s expense, using a licensed and insured contractor, within a set time frame.
  • Board will pursue legal action if non-compliant.

·  Tree Removal

  • Two trees appear dead and one is alive but deteriorating.
  • Topic tabled until pricing is obtained.

·  Fire Alarm System

  • The board is considering a solution to have 2 new fire alarm boxes installed while continuing to use the box at the meeting house for a total of 3 fire alarm monitoring boxes
  • Linking the buildings will significantly reduce the cost of monitoring and installation
  • Current non-compliance has resulted in fines and risk of community shutdown.
  • Costs will require a special assessment
  • Board voted to seek one additional bid to ensure cost-effectiveness.
  • Decision deferred one week; Board will reconvene on September 16 to finalize.

·  Roof Inspections

  • Discussion on hiring an independent company to inspect all building roofs.
  • Vote scheduled for September 16 pending receipt of pricing.

·  Kayak Racks

  • Board approved placement of the first kayak rack behind the second rack.

·  Next Meetings

  • Special meeting: September 16, 2025 to address fire alarms and roof inspections.
  • Next regular monthly meeting: October 14, 2025 at 7:15 PM.

·  Adjournment

  • Meeting adjourned at 9:37 PM.