2025-10-25 Board Minutes

Westhampton Landings Condominium

Board Meeting Minutes

October 14, 2025

BOARD MEMBERS PRESENT: Steven Goldsmith, President; Jarred Seid, Vice President; Joe Sgroi, Treasurer; Pat Harris, Chiara O’Connor and Eli Schwartz

ISLAND EAST MANAGEMENT PRESENT:  Ryan King

The meeting was called to order at 7:23 pm.

Standardized Handrail Installation Policy

The board discussed the installation of additional handrails requested by individual unit owners. Concerns about fairness and liability were raised. The board agreed to have the management company install handrails at a standard cost, rather than approving individual requests, to maintain uniformity and control quality. The board acknowledged that while they cannot prevent handrail installations for reasonable accommodations, this compromise solution would allow them to manage the process and costs.

The board unanimously voted to proceed with any requested handrail installations pending confirmation from David Eldridge about whether the community should pay for it as a reasonable accommodation.

Electrical Remediation Compliance Update

The board discussed the status of electrical remediation work and documentation across 50 units. They identified 3 units where homeowners had not submitted required paperwork or committed to an electrician, while several other units were in various stages of inspection and remediation. The board agreed to send two types of letters out at this time: one to the 3 non-compliant homeowners demanding documentation and reiterating potential fines if work order forms are not received by October 31st, and another to homeowners currently in remediation work requesting inspection dates and contractor information, with a December 15th deadline for completion of inspections by the Town of Southampton.

Tree Removal and Trimming Proposal Discussion

The board discussed the revised tree trimming and tree removal proposal from GP Landscaping which includes removing three large locust trees and addressing other tree trimming and removal within the property. The board voted to secure an additional quote before making a final decision.A majority of the board agreed that the three locust trees should be removed, and to obtain a tree specialist’s proposal regarding what trees to replant in their place. Factors like flooding and salt water tolerance should be considered. The board also agreed to address an urgent tree trimming issue near Buildings 2 and 3, which was already on the work list.

Winterization and Boat Lift Letters

The board discussed two main items: a winterization letter to the community and a letter to Dr. Russo regarding the removal of his boat lift. They agreed to add information about storm barriers to the winterization letter, including contact information for Justin Parsons as a potential installer. The board also approved sending a letter from David Eldridge to Dr. Russo with a deadline for his boat lift to be removed.

Financial Review and Meeting Plans

The board discussed current financial statements from the management company, which the treasurer will review and distribute to board members in the coming days. The board addressed a late insurance payment, inadvertently missed from the bookkeeper, that resulted in a late payment penalty. The penalty was successfully reduced with the help of our insurance broker and going forward insurance payments will be scheduled for electronic payments.

The next meeting will be November 18th.

The meeting was adjourned at 8:10 pm