2026-01-20-26 Board Minutes

Landings Condominium Association

Board of Directors Meeting Minutes

Time: 7:18 PM (approx.)

Attendance

Board Members Present:

  • Steven Goldsmith
  • Dan Switzer
  • Patricia Harris
  • Chiara O’Connor
  • Jared Seid
  • Elias C. Schwartz
  • Joseph A. Sgroi
    Also Present:
  • Ryan King (Property Manager, Island East)

A quorum was confirmed and all Board members were present.

1. Aluminum Remediation – Status Update

  • Steven reported the aluminum remediation process has reached 100% completion.
  • Ryan confirmed the final certifications have been received and stated he will compile the complete certificate packet for Association records.
  • Jared confirmed that once the packet is compiled, it will be forwarded to the insurance broker so they can begin the renewal/marketing process.
  • Discussion noted insurance shopping options for waterfront properties are limited; broker timing was discussed as approximately four (4) weeks, though renewal terms may arrive close to the renewal date.
  • The Board expressed hope that completion of remediation will positively impact renewal terms (premium/deductible).

Action Items:

  • Ryan to compile and deliver the full certificate packet to Jared.
  • Jared to submit documentation to broker and begin renewal/marketing process upon receipt.

2. Irrigation Contract – 2026 Renewal

  • The Board reviewed the irrigation contract.
  • Discussion reflected satisfaction with the current vendor’s responsiveness and prior support.
  • Ryan confirmed the vendor performs seasonal open/close and winterization.

Motion: Approve renewal of the 2026 irrigation contract with the current vendor.
Vote: Unanimous approval.

3. Financial / Budget Discussion

  • Joseph reviewed the budget status and noted the Association remains generally on budget.
  • Pool line may be modestly over budget (approx. $3,000), with cost increases noted
  • Joseph flagged accounts receivable and stated he would confirm delinquency status and proceed with appropriate outreach if balances remain outstanding.

Action Items:

  • Joseph and Ryan to confirm delinquent accounts status and initiate follow-up (letter/call) as needed.

4. Rental Processing / Administrative Fees – Follow-Up

  • Joseph noted that rental processing/administrative fees were not collected from two  owners for the most recent season, though one fee was collected.
  • The Board agreed management should confirm which accounts were missed and issue invoices for the current year.

Action Item:

  • Management to confirm any missed rental processing/administrative fees for the current year and invoice accordingly.

5. Communication Reminder – Rental Policy

  • The Board discussed that rental questions tend to increase seasonally.
  • It was agreed a reminder of the rental policy should be included with upcoming owner communications.

Action Item:

  • Management to include rental policy reminder with upcoming owner communications.

6. Grinder Pump / Sewer Monitoring Contracts – Renewal

  • The Board discussed renewal of grinder pump-related contracts, noting separate components for:
    1. Remote monitoring (alerts/notifications)
    2. Service/maintenance response
  • Discussion also noted the need to revisit a contingency plan for extended power outages (e.g., generator approach) at a future meeting.

Motion: Renew remote monitoring and service/maintenance arrangements for the grinder pump systems.
Vote: Unanimous approval.

Action Items:

  • Joe to circulate service/maintenance contract documentation to the Board.
  • Ryan to bring forward generator/power outage contingency information for future discussion.

7. Owner Notifications – Special Assessment Communication

  • The Board discussed continued owner communications regarding assessments: $600 special assessment for two consecutive months relates to the fire alarm system redo/upgrade.
  • Ryan clarified that the assessment will not be automatically drafted for owners using autopay; owners must make a one-time payment or adjust their payment

8. Flower Boxes / Seasonal Flowers – Preliminary Discussion

  • Flower box performance and watering challenges were discussed
  • Discussion included exploring lower-maintenance alternatives (plant selection changes and/or faux options).
  • No decision was made; Board agreed to revisit after researching options.

9. Fireplace Cleaning Documentation Reminder

  • Rules require owners with fireplaces to have them cleaned annually and provide documentation by October 15.
  • The Board agreed a reminder should be issued.
  •  

10. Dryer Vent Cleaning – Compliance Approach

  • Discussion revisited dryer vent cleaning and prior approaches to improve compliance through group scheduling/vendor coordination, with costs paid by participating owners.
  • Management will explore group pricing and a proposed process.

Action Item:

  • Management to obtain group pricing/scheduling options for dryer vent cleaning and propose a plan.

11. Renovation Application

  • The Board discussed establishing clearer exterior/patio aesthetic standards moving forward and agreed to table any broader patio material decisions until standards/rules are clarified.
  • The Board approved the interior bathroom renovation portion of the submitted application based on documentation being received.
  • The patio/deck portion remains under review pending broader policy work.

Motion: Approve the interior bathroom renovation component of the application.
Vote: Unanimous approval.

12. Fire Alarm System – Operational Status

  • Ryan confirmed the fire alarm system is operational and connected to the monitoring service; remaining items relate to final access/detail work to complete closeout inspection.

13. Next Meeting Date

The next meeting was scheduled for Tuesday, February 24, 2026.