2026-02-24 Board Minutes

Board of Directors Meeting Minutes

Date: February 24, 2026
Time: 7:18 PM
Location: Board conference call / virtual meeting

Attendance

Board Members Present:

  • Steven Goldsmith
  • Dan Switzer
  • Patricia Harris
  • Joseph A. Sgroi
  • Chiara O’Connor
  • Elias Schwartz
  • Jared Seid

Also Present:

  • Ryan King, Property Management

A quorum was present. Steven called the meeting to order at approximately 7:18 PM.

1. Insurance Renewals

  • Joe reported that the flood insurance policy had been renewed.
  • The renewal came in higher than the prior year, but the increase was less than anticipated.
  • This line item is currently expected to run approximately $8,000 over budget.
  • Joe also reported that he spoke with the broker, who is continuing efforts to pursue a reduction in premium and deductible on the Association’s other coverage, but no updated terms were available yet.

Action Item:

  • Ryan to post the flood insurance declaration pages to the Association website for owners who need them for mortgage or lending purposes.

2. Waterfront Pilings

  • Recent severe ice conditions appear to have impacted all of the Association’s pilings, the immediate concern is preventing the pilings from becoming a navigation hazard or floating loose.
  • The Board discussed securing the pilings in place as a temporary protective measure until conditions improve and more permanent decisions can be made.
  • Ryan agreed to inspect conditions more closely and determine what temporary securing steps are feasible.

Action Item:

  • Ryan to inspect the pilings and determine whether they can be temporarily secured to prevent drift or hazard.
  • Waterfront repair/replacement options to be revisited at a future meeting.

3. Snow Removal

  • Steven and Ryan reported that snow removal efforts had gone very well during the recent storm, the parking lots were plowed and that sidewalks and walkways were shoveled and cleared down to bare concrete.

4. Flower Boxes

  • The Board continued its discussion regarding flower boxes and possible alternatives to live flowers.
  • Discussion included the relative cost, appearance, durability, and whether alternatives such as faux flowers or ornamental grasses might be considered.
  • No decision was made at this meeting.
  • The Board agreed to continue evaluating options before making a commitment for the season.

5. Unpaid Dues / Delinquent Accounts

  • Steven reported that he had spoken with one delinquent owner, who advised that payment was being sent and that they intended to resolve the outstanding balance.
  • Discussion included the need for clearer and more automatic enforcement of late fees and delinquency procedures.

Board Direction / Decision:

  • Management is to send certified letters to the delinquent owners discussed, advising them of the outstanding balances and the need to cure the delinquency immediately.
  • The letters are to make clear that failure to resolve the balances will require the Board to take the next step in the collection process.
  • The Board further directed management to ensure that late fees are applied automatically and consistently going forward in accordance with the Association’s billing practices.

6. Spring / Seasonal Planning Items

a. Pergola and Kayak Rack

  • The board discussed several spring planning issues, including the pool pergola and kayak rack.
  • The Board agreed to revisit these items in March.

b. Signage Proposals

  • The Board agreed that signage is an important aesthetic and operational topic, but that it should be discussed more fully at the next meeting when there is more time.

Action Item:

  • Signage proposals to be recirculated to the Board in advance of the March meeting.

c. Seasonal Dumpster

  • The Board agreed that the dumpster should be provided again this season, with the usual limitations on prohibited items.

Action Item:

  • Ryan to coordinate the seasonal dumpster and prepare the usual owner notice, including prohibited disposal items.

7. Carting Company Increase

  • Joe reported that the carting company increased its monthly charge by approximately $87 per month.
  • The Board discussed whether the increase should be challenged or negotiated, and whether the off-season service pattern should be reconsidered given lower winter occupancy.

Board Direction:

  • Joe will contact and negotiate with the carting company, but not to finalize any change without reporting back to the Board.

8. Next Meeting

The next Board meeting was scheduled for:

Tuesday, March 24, 2026 at 7:15 PM

Adjournment

There being no further business, the meeting was adjourned at approximately 7:57 PM.