2025-07-08 Board Minutes

Westhampton Landings Condominium

Board Meeting Minutes

July 8, 2025

BOARD MEMBERS PRESENT: Steven Goldsmith, President, Jarred Seid, Vice President; Joe Sgroi, Treasurer; Pat Harris, Secretary, Chiara O’Connor, Eli Schwartz and Dan Switzer

ISLAND EAST MANAGEMENT PRESENT:  Ryan King

The meeting was called to order at 7:20 pm.

Fiscal Year Budget Discussion

The Board reviewed the proposed budget prepared by the Treasurer covering the projected expenses for the fiscal year from July 1, 2025 through June 30, 2026.  Primarily due to higher insurance costs, the current monthly common charge amount is insufficient to cover these projected expenses. The Board discussed whether or not to adjust the monthly common charge to cover all projected expenses or to use a combination approach with a smaller common charge adjustment and an assessment charge for non-recurring expenses.  The Board voted for the later approach which resulted in a $95 per month increase to the common charge and a $1,100 assessment.  The non-recurring charges included in the assessment are due to the final Master Plan payments, additional irrigation and new pool furniture.

The new charges will be effective with the August 1st billing and will include an extra $100 per month for the next 11 months to cover the assessment. Of course unit owners may decide to pay the full assessment at once rather than being billed monthly for this additional amount.

Annual Meeting Planning

The Board voted to hold the Annual Unit Owners Meeting on August 27th at 7 p.m. via Zoom.  The Board considered other meeting formats such as in person or hybrid, however due to room limitations and internet logistics voted to continue with the Zoom meeting format to make the meeting available to as many owners as possible. Material for the meeting will be sent to owners via certified mail, as required by our bylaws, as well as by email.  It was noted that there will be 2 board positions opening up this year and the annual call for candidates will be sent out shortly.

Aluminum Wiring Remediation

The Board discussed the status of the community aluminum wiring remediation.  The Board is in the process of pulling together a comprehensive list of all stages of activity based on information already submitted to Island East and information collected from electricians currently working in units or with units scheduled to be completed.  The Board will be sending out a letter to unit owners reminding all about the procedure to submit a work order form with the proper insurance certificates for Board approval prior to beginning remediation work.  The letter will also ask unit owners to complete a form indicating their completion status. 

Communications

The Meeting House is in the process of being cleaned out.  If anyone has anything stored in the back section, the Board is asking that it be removed.  Once the back section is emptied the Board will be making bike storage available.  

The Board noted there are several units that have current violations of the community Rules and Regulations.  These include working in units without submitting work order forms for Board approval, and violations relating to dogs not leashed and soiling the grass.  The Board discussed the need to remind owners of our obligation to enforce the rules and ensure compliance for the enjoyment of all our residents.

The Board also noted that we need the help of the community to ensure the new pool furniture is cared for by closing the umbrellas after use and returning chairs to their original location. 

Each year our community has gotten the assistance from a firm, Cronin and Cronin, to represent us in the appeal process for real estate taxes on our units. This has resulted in some decreases historically. The Board Agreed to continue having Cronin and Cronin represent us for this purpose.

In addition, a couple of items came up between the June and July regular board meetings that were addressed.  The Board voted to enter into a sewer system maintenance agreement and to renew the snow removal contract for the 2025/2026 winter season.

The next Board meeting is scheduled for August 5, 2025.

The meeting was adjourned at 9:04 p.m.