2025 Annual Meeting Minutes- Draft
D R A F T
Westhampton Landings Condominium
Annual Board Meeting Minutes
August 27, 2025
BOARD MEMBERS PRESENT: Steven Goldsmith, President; Jarred Seid, Vice President; Joseph Sgroi, Treasurer; Pat Harris, Secretary; Chiara O’Connor, Eli Schwartz, Dan Switzer.
Also present: Island East Management – Ryan King and John King
Lynn Giuliano, CPA and Raymond Slavik
The meeting via Zoom was called to order by Steven Goldsmith at 7:00 pm.
Roll Call 22 unit owners were in attendance, satisfying the quorum. Island East Management received 13 proxies for voting purposes.
Minutes from meeting of August 28, 2024 – After hearing no comments on the minutes from the prior year’s annual meeting, the minutes from the August 28, 2024 annual meeting were approved.
Accountant Financial Statement -Joe Sgroi introduced the community’s accountant, Lynn Giuliano. Lynn stated that this was the first year she conducted a review report of The Landings fiscal year financials. The full report for the fiscal year ending June 30, 2025 was sent out to all unit owners just prior to the annual meeting. Lynn stated her review was complete and all was in order.
Joe Sgroi then addressed the unit owners stating that as of June 30, 2025 the operating account was $28,400 and the reserve account was $271,000. He stated that our current budget is fixed, based on actual and some estimated costs, with very little room for additional unplanned expenses.
Joe responded to a question about the costs for the EV charging stations. He clarified that we are continuing to operate based on the original contract which requires us to pay $8,900 annually. This contract expires in April 2030. If we terminate the contract
we would need to repay the original grant from PSEG of about $30,000. During the last fiscal year we collected $2,900 in fees from usage of the charging stations.
Another question related to a new line item shown in the financial report for Insurance Premium Financing. Joe explained that this is the first year this has been broken out as a separate charge. The practice of financing the insurance premiums was started many years ago when interest rates were likely low. Currently we are being charged 20% interest in order to spread out the insurance payments into several monthly payments and align with monthly common charges. It would require a one time additional assessment of approximately $2,500 per unit to eliminate the financing charges going forward in order to have the funds available to pay for the insurance when it is due in March.
Voting– Two Board positions were open, each with a 3 year term. Both Eli Schwartz and Dan Switzer submitted their names as candidates to be included on the ballot. No additional candidates were nominated during the meeting. Based on the proxy ballots submitted in advance, Eli Schwartz and Dan Switzer were elected to new 3 year board positions. Congratulations Eli and Dan!
Committee Reports:
Meeting Format – The board explored the possibility of a hybrid annual meeting as some unit owners expressed interest in attending in person. The board explained that the suggestion of reserving a room at the library was not utilized due to a limit of 50 people and the lack of video equipment to hold a zoom meeting.
Fire Alarms – The board discussed the increasing number of fire alarms going off this season, noting that while they all have been false alarms, they have been very disruptive to the community and the fire department. It was noted that we are seeing a pattern of false alarms shortly after heavy rain, indicating water may be shorting out the alarm system. Board members met with the Village Fire Marshall and a representative from our alarm company to discuss options to correct this and are awaiting proposals. The board emphasized continuing to have these false alarms is not acceptable and fixing the system is a top priority.
Buildings and Roofs- The board had a company evaluate our buildings to help determine the remaining lifespan of our roofs and siding. The advice was to start planning for new roofs as they likely will need replacement in 1-2 years. The siding is in somewhat better condition than the roofs, however the board is continuing to plan for future replacement or repair. Additionally our insurance broker believes new roofs, coupled with the aluminum wiring remediation, may allow significant reductions in our insurance premiums.
Aluminum Wiring Remediation-Island East Management reported that there are currently 18 units complete, 10 units scheduled to be completed and 5 units with older certificates. There are about 15 units that did not respond to the board’s survey. The board is currently discussing steps to be taken for noncompliance.
Docks- No issues were reported with the boat slips and docks. The board hired a talented carpenter to repair the walkways and fence which saved significant money from quotes received from dock builders. The board noted that active discussions are underway with our attorney regarding the removal of the hydraulic boat lift adjacent to the bulkhead.
Landscaping- An additional sprinkler zone was added in the spring outside the fence area along Mitchell Road as well as upgrading the irrigation system with wifi. The board has been working with our landscaping company to continue to improve the property. Specifically, we are getting quotes on tree trimming and adding plantings to cover the concrete walls. While there is little room in this year’s budget for new projects, we do have some money included for tree trimming. New flowers were recently added to the flower boxes as the boxes had not been watered often enough. The board is also exploring adding unit number signs at each parking lot for safety and deliveries.
Meeting House-The board has begun to clean out the Meeting House and consider future uses for the residents. Bike storage will be available at the back of the building. The board thanked Michael Rachlin for donating a ping pong table to the community.
Open Forum– The Board addressed questions that were submitted in advance of the meeting as well as responded to any additional questions or concerns raised. Several comments were made regarding the landscaping, specifically the increased deer that
are eating perennials and lack of evergreen plantings. Additional access points from the parking lots to the front of the units were requested. There were comments to do some small things to improve the aesthetics, such as painting the mailboxes and unit numbers. Comments also included the need for additional lighting on walkways. The board did include funds in the budget to add another lightpost near unit 3025. The board was asked to revisit financing options for more of the non-budgeted improvements.
The meeting was adjourned at 8:23 pm.
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