2026-03-24 Board Meeting

Landings Condominium Association

Board of Directors Meeting Minutes

Date: March 24, 2026

Location: Board conference call / virtual meeting

Landings Condominium Association

Board Meeting Summary

1. Meeting Opening

Steven opened the meeting with a quorum present, including Jared, Pat, Eli, Joe, Chiara, and himself, along with Ryan.

2. Property Signage

The Board discussed signage options for the property, including higher-cost custom wood-carved signs and more affordable laminate signs. The group agreed to prioritize smaller parking lot signs over larger signage.

Ryan provided a quote of $248 per sign from Weedell for four signs total. Steven proposed and moved to approve installation of four parking lot signs with unit numbers, which the Board approved.

The Board agreed that signage improvements should remain a priority for future funding.

3. Landscaping and Waterfront Decisions

The Board voted to use black mulch for property landscaping, with Ryan and Bob tasked with ensuring adequate coverage while minimizing washout.

The group also discussed boat pilings and decided against reinstalling them due to poor positioning and limited utility. Jared noted the importance of carefully managing where boats are allowed to dock.

4. Tree Removal and Grounds Maintenance

The Board reviewed the condition of trees in the Great Lawn area, focusing on three trees—two confirmed dead and one posing safety and overgrowth concerns.

After discussion, the Board voted to:

  • Remove all three trees
  • Prune remaining trees across the property

This is contingent on confirming that prior estimates from September remain valid.

Joe noted that approximately $7,500 is budgeted for planting, though timing of replacement trees may be impacted by current financial pressures, including snow damage and insurance costs.

5. Mailbox Repairs

The Board discussed repairing existing mailboxes, including sanding, removing lower newspaper holders, and repainting.

Ryan will provide pricing per mailbox. The Board agreed not to pilot repairs on a single building and instead to proceed once full pricing is available.

6. Pool and Seasonal Planting

The Board approved:

  • Continuing with Fernando for live plants (flower boxes and pool planters) at last year’s pricing
  • Opening the pool around May 16

The Board also voted to eliminate hanging baskets at the gazebo due to past maintenance challenges.

It was noted that the pool pergola canopy will need replacement.

7. Pergola Condition

The Board discussed structural concerns with a pergola showing signs of rot. Ryan will arrange for Justin to evaluate the structure and recommend next steps.

8. Insurance Update

Jared reported that updated loss runs have been requested and are being shared with other carriers to obtain competitive bids.

Timing for updated premium quotes has not yet been confirmed.

9. Community Dumpster

The Board voted and approved placing a 20-yard community dumpster on-site through Memorial Day weekend. Ryan will coordinate delivery.

The Board also discussed reinforcing rules with owners regarding cleanliness and proper storage of items, including kayaks.

10. Property Tax Grievance

Pat reported on ongoing coordination with Cronin and Cronin regarding the property tax grievance process.

Key points:

  • Approximately 10–11 unit owners still need to submit signed authorization forms
  • Their participation will not delay the overall filing
  • Cronin will work directly with Island East to confirm addresses and mail letters
  • Steven will sign any required documentation

The filing deadline is May 19. Eli emphasized the importance of completing the process this year, particularly in light of recent capital improvements.

11. Boat Slip Agreement

The Board approved a compromise allowing Dr. Russo to retain a specific boat slip for two years in exchange for removing his boat lift at his own expense.

12. Financial and Operational Update

The Board reviewed financials and operations, including:

  • Snow removal costs totaling approximately $34,500
  • Anticipated offsets from building repair funds
  • Accounts receivable, with most owners paid in advance and only minor balances outstanding

Steven noted plans to develop a building maintenance punch list once weather improves.

Joe raised concerns regarding dryer ducts, which will be addressed at the next meeting.

13. Kayak Racks and Property Maintenance

The Board discussed relocating kayak racks and broader property maintenance needs.

Steven proposed allowing owners time to remove items before relocation. Ryan will:

  • Coordinate the process
  • Consider implementing a numbering system for organization

14. Next Meeting

The next Board meeting is scheduled for:

April 21 at 7:15 PM

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